Communication Team Site Management

In JungleMail, you can separate content like Templates, Newsletters, Analytics, Settings, etc., between JungleMail Communication Team Sites.To separate this content, you need to create a new JungleMail Communication Team or add JungleMail app to a separate site collection in SharePoint.


Note

Global Administrator permissions in JungleMail for Office 365 are required to manage Communication Team Sites. Please request it in the JungleMail app by navigating to JungleMail Settings > Communication Teams and clicking the Request global administrator permissions button. Othewise, you can request global administration permissions by contacting support@enovapoint.com

Creating a Communication team

Creating a Team connected to a SharePoint site

A communication team connected to a SharePoint site is required if you want to retreive recipients from a list in SharePoint, or if you would like to use Dynamic content.

To create a Communication Team connected to SharePoint, you need to add the JungleMail for Office 365 app. You can do it from AppSource or install JungleMail for Office 365 manually if you wish to host your data in a different region.

Creating a Team Site not connected to a SharePoint site

This option is recommended if you do not plan to retreive content from SharePoint right away. In this case, you can choose to add the SharePoint app later.

  1. Navigate to  JungleMail Settings > Communication Sites.

  2. Select the Create new site button.

  3. in the Pop-up window, provide the Title for the Communication Team Site, set it to Licensed and choose the Default new user role, then hit Save.

Title - Name of the Communication Team Site seen in the JungleMail UI.

Type - Web App type should be checked when creating new Communication Team Site not connected to a SharePoint site.

Licensed - Should be set to Yes, if you plan to send newsletters via this Communication Team Site. If you are adding a Communication Team Site connected to SharePoint for content retreival purposes, this Communication Team does not need to be licensed.

Hidden -  Setting to control if the Communication Team Site is displayed in the JungleMail UI for users. A Communication Team Site connected to SharePoint that is used to retreive content should be hidden from the UI.

Default new user role - Setting to control the default role that will be assigned to new users of this Communication Team Site. Recommended to be set to No Access if invites with custom permission levels will be sent to users.

Cumulative reports 

You can create a special Communication Team Site that connects all JungleMail Communication Sites and displays Analytics, completed and scheduled Newsletters all in one place. Check our this article for more information.

Note

Global Administrator permissions in JungleMail for Office 365 are required to access the Cumulative Reports site. Please request it in the JungleMail app by navigating to JungleMail Settings > Communication Sites and clicking the Request global administrator permissions button. Othewise, you can request global administration permissions by contacting support@enovapoint.com

Switching between Communication Sites

Users that have access to multiple Communication Teams can easily switch between them using the dropdown in the top navigation menu.


Best Practices

We recommend creating a Communication Team Site that is not connected to a SharePoint site. This option does not require adding the JungleMail 365 app to your SharePoint site. If the need to retreive content comes up, you can always activate the SharePoint Connection in JungleMail Settings > Connections. 

This requires adding the JungleMail 365 app to your SharePoint site, which in turn will create a new Communication Team in the UI. You can hide it from the UI in JungleMail Global Settings > Communication Sites by editing the new communication team and setting the Hidden property to Yes.

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